California Contractors Privacy Notice
California law requires that we provide you this notice about the collection and use of your personal information.
We encourage you to read it carefully.
Effective Date: January 1, 2020
This notice (“Notice”) describes the categories of personal information that Sorry Robots LLC
(“Company”, “we”, “us” and “our”) collects about our contractors who are California
residents, and the purposes for which we use that information.
For purposes of this Notice, “personal information” has the meaning given in the California Consumer Privacy Act of 2018 (the “CCPA”) but excludes information exempted from the CCPA’s scope.
This Notice does not create or form part of any contract nor is it intended to create an employment relationship between the Company and you.
If you have questions about this Notice, please contact firstname.lastname@example.org
2. Information we collect about contractors
2.1 Categories of personal information
The categories of personal information we may collect and process before, during and after your engagement with the Company include:
- Contact information, such as your work and home address, telephone number, email address, social media handles, and emergency contact information;
- Identification information, such as your social security number and other government-issued identification information (e.g., driver’s license, passport) and photograph;
- Immigration status and other information that would allow us to verify your authorization to work;
- Payment information, such as your fee and payment information, banking details, hours worked and reimbursable expenses;
- Role/function information, such as a description of current role/function and services, branch/unit/department, location, terms of engagement, contract start and termination date(s) and reason;
- Evaluation information, such as your resume/CV or other information to evaluate your skills and qualifications (e.g., education history, professional qualifications, language, skills, certifications), and complete a background check where requested and permitted by law;
- Credentials and access information, such as your Company email address (if applicable), usernames, passwords, and keycard number; information about your use of, as well as content and communications you send and receive through, Company communications and IT systems and applications (e.g., time of use, files accessed, search history, web pages viewed); and information about your access to offices and facilities (e.g., keycard scans and security camera footage).; and
- Other information you provide during the course of your engagement with us.
2.2 Sources of personal information
We collect personal information from you when we are exploring an engagement with you as well as during and after the course of the engagement. We may also collect your personal information from various other sources and combine it with the personal information you provide us. For example, we may collect your personal information from:
- staffing agencies or other third parties that refer you to us;
- professional references;
- providers of background check, credit check, or other screening services (where permitted by law);
- your public social media profiles or other publicly-available sources;
- Company communications and IT systems/applications that automatically collect information about, and transmitted by, users; and
- other Company personnel.
3. How we use and disclose personal information of contractors
3.1 Purposes for which we use personal information
We may use the categories of personal information above for the following purposes:
Workforce management. Managing work activities and personnel generally, such as:
- communicating with you;
- paying fees in respect of your services and managing authorized expense reimbursements;
- performing background, reference, and/or credit checks;
- providing information technology resources and support;
- maintaining internal personnel directories; and
- otherwise administering our engagement with you.
- Business operations. Operating and managing our business, including managing communications and IT systems; research, development and operation of our products and/or services; managing and allocating Company assets and personnel; strategic planning and project management; business continuity; maintenance of business and audit records; budgeting, financial management and reporting; internal communications; promoting our business; physical and information security; and evaluating and undergoing mergers, acquisitions, sales, re-organizations or disposals and integration with purchasers.
- Compliance, safety and fraud prevention. Complying with legal and other requirements, such as tax, audit, recordkeeping, reporting, and verifying identity; complying with lawful requests and legal process, such as to respond to subpoenas or requests from government authorities or litigation discovery requests; protecting our, your or others’ rights, safety and property; investigating and deterring against fraudulent, harmful, unauthorized, unethical or illegal activity, or conduct in violation of our policies or procedures; pursuing legal rights and remedies, including investigating, making and defending complaints or legal claims; administering and enforcing internal policies and procedures; and sharing information with government authorities, law enforcement, courts or private parties for the foregoing purposes.
- Monitoring. Monitoring IT and communications systems, devices, equipment and applications through manual review and automated tools such as security software, website and spam filtering, and monitoring our physical premises (e.g., by using security cameras and keycard scans) to protect our, your or others’ rights, safety and property; operate, maintain and protect the security of our network systems and devices; protect our proprietary and confidential information and intellectual property; for recordkeeping and archiving; for personnel training (where applicable) and/or performance review; for the compliance, safety and fraud prevention purposes described above; to investigate and respond to security and other incidents; and for business continuity (such as monitoring business-related emails following a contractor’s departure).
- Analytics. Creating anonymous, aggregated or de-identified data that we use and share to analyze our workforce and business and for other lawful business purposes.
3.2 Sharing personal information
We may share your personal information with other parties as necessary for the purposes described above. By way of example and not limitation, we may share your personal information with:
- Affiliates. Our corporate parent, subsidiaries, and other affiliates under the control of our corporate parent, for purposes consistent with this Notice or to operate shared infrastructure, systems and technology.
- Company service providers. Providers of services to the Company, such as IT systems and support, information and physical security and background check providers.
- Business contacts. Current and prospective customers and other business contacts that you interact with in the ordinary course of your engagement.
- Government authorities, law enforcement and others. Government authorities, law enforcement, courts, and others as described in the compliance, safety and fraud prevention section above.
- Business transfer participants. Parties to transactions and potential transactions whereby we sell, transfer or otherwise share some or all of our business or assets, including your personal information, such as a corporate divestiture, merger, consolidation, acquisition, reorganization or sale of assets, or in the event of bankruptcy or dissolution.
- Professional advisors. Accountants, auditors, lawyers, insurers, bankers, and other outside professional advisors.
- Customers and business partners. Customers, other companies and individuals with whom the Company does business or is exploring a business relationship.
4. Other information about this Notice
4.1 Third parties
This Notice does not address, and we are not responsible for, the practices of any third parties, which have their own rules for how they collect and use your personal information. Our links to third party websites or services are not endorsements.
4.2 Changes to this Notice
We reserve the right to change this Notice at any time. The “Effective Date” heading at the top of this Notice indicates when it was last revised. Any changes will become effective when we post the revised notice on any website or other location where we make it available to you.
5. Your obligations
It is your responsibility to ensure that information you submit does not violate any third party’s rights. You should keep your personal information on file with the Company up to date and inform us of any significant changes to it.